Wedding Planning Checklist

Free Ultimate Wedding Planning Checklist & Timeline To Plan Your Big Day

Pelazzio is a Houston Wedding Venue that specializes in all-inclusive packages and planning services. Start planning your dream day with our wedding planning checklist and learn why Pelazzio is a perfect fit for you.

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The Ultimate Wedding Checklist

Planning a wedding can be a stressful and overwhelming experience, but with careful preparation and attention to detail, you can create the perfect day that you and your partner will always cherish. One of the most important things to remember when planning your wedding is to stay organized and stay on top of everything. One way to do that is by creating a wedding checklist of all the most important aspects of your planning process.

Beginning Your Wedding Planning Checklist:

  1. Create a budget – Determine how much money you can spend on your wedding and allocate funds to the different areas of the wedding, such as venue, catering, and decorations.
  2. Choose a date – Consider the availability of your chosen venue, the weather, and any potential conflicts with other events.
  3. Select a venue – Decide on the location for the ceremony and reception.
  4. Choose a theme and color scheme – Choose a style and color palette that reflects your personalities and the overall vibe you want for your wedding.
  5. Compile a guest list – Determine who you want to invite and how many people you can afford to have.
  6. Hire vendors – This includes photographers, videographers, caterers, florists, DJs, and any other professionals you need to make your day run smoothly.
  7. Plan your wedding ceremony – Choose your officiant, select readings and music, and write your vows.
  8. Plan your wedding reception – Choose your menu, select your decor, and plan the reception timeline.
  9. Create a backup plan – Always have a contingency plan in case something goes wrong.

By following this wedding checklist, you can ensure that your planning process is organized and that nothing important is overlooked. To further assist you in your wedding planning, here is a wedding checklist timeline you can follow. This checklist covers everything from the engagement to the honeymoon, so you won’t forget anything along the way.

Wedding Planning Checklist Timeline:


  • Announce your engagement to friends and family.
  • Consider getting engagement photos taken.
  • Set a budget for the wedding.

12 Months Before:

  • Choose a date and time for the wedding.
  • Select a venue for the ceremony and reception.
  • Choose a wedding theme and color scheme.
  • Hire a wedding planner or coordinator, if desired.
  • Begin compiling a guest list.
  • Book a photographer and videographer.
  • Book a caterer.
  • Book a florist.
  • Book a band or DJ.
  • Book an officiant.
  • Order the wedding dress and bridesmaid dresses.
  • Start planning the honeymoon.

9 Months Before:

  • Send out save-the-date cards.
  • Choose wedding invitations.
  • Register for gifts.
  • Book accommodations for out-of-town guests.

6 Months Before:

  • Finalize the guest list.
  • Order wedding favors.
  • Schedule hair and makeup trials.
  • Plan the rehearsal dinner.
  • Purchase wedding rings.
  • Schedule the wedding rehearsal.

3 Months Before:

  • Send out wedding invitations.
  • Finalize menu selections with the caterer.
  • Choose your wedding cake.
  • Purchase wedding accessories, such as shoes and jewelry.
  • Schedule a final dress fitting.
  • Confirm all vendor details and arrival times.

1 Month Before:

  • Apply for a marriage license.
  • Confirm the final guest count with the caterer and venue.
  • Create a seating chart.
  • Finalize the ceremony and reception timelines.
  • Pack for the honeymoon.

1 Week Before:

  • Confirm final details with all vendors.
  • Confirm the wedding day schedule with the wedding party.
  • Confirm the honeymoon travel arrangements.
  • Rehearse the ceremony.

On the Wedding Day:

  • Get ready!
  • Exchange vows.
  • Celebrate with family and friends.

After the Wedding:

  • Send out thank-you cards to guests and vendors.
  • Have the wedding dress cleaned and preserved.
  • Finalize the honeymoon arrangements.

The most important thing to keep in mind when planning your wedding is to be flexible and adaptable. There are bound to be issues and problems that arise, but with a positive attitude and a willingness to work through them, you can still have an amazing wedding day. To ensure your wedding day goes smoothly, we recommend making a list of items to bring for the day of.
wedding checklist for Ballroom BGR

Day of Wedding Checklist:

  1. Wedding attire: Make sure you have your wedding dress, shoes, jewelry, veil, and any other accessories you plan to wear.
  2. Marriage license: Don’t forget to bring your marriage license, as you will need it for the ceremony.
  3. Rings: Remember to bring the wedding bands for the exchange of rings during the ceremony.
  4. Emergency kit: Create an emergency kit with essentials like safety pins, a sewing kit, hairpins, a small mirror, and makeup touch-up items.
  5. Timeline and contacts: Have a printed copy of your wedding day timeline and important contacts, including your vendors’ names and phone numbers.
  6. Gifts and cards: If you have gifts or thank-you cards for your bridal party, don’t forget to bring them.
  7. ID and payment: Have your ID and payment method on hand in case you need to make any last-minute purchases or payments.
  8. Snacks and drinks: Have some snacks and drinks available for you and your wedding party to keep you energized throughout the day.
  9. Comfortable shoes: Bring a comfortable pair of shoes to change into during the reception.

wedding checklist for tuscany ballrooms
One way to make the wedding planning process easier is to choose a venue that takes care of many of the planning details for you. Pelazzio, for example, is a wedding venue in Houston, Texas that offers all-inclusive wedding packages. This means we take care of the catering, decorations, entertainment, and other important aspects of the wedding, so you can focus on enjoying your special day.

Choosing Pelazzio for your wedding means you have a dedicated team of professionals to help you with all the details, from planning to execution. We have customizable packages that cater to different wedding sizes and budgets, so you can be sure that you are getting exactly what you want for your dream wedding.

Why You Should Choose Pelazzio:

  1. All-inclusive packages: Pelazzio offers all-inclusive packages that cover everything from catering and decorations to entertainment and event coordination, making wedding planning stress-free. We have in-house photographers, DJs, bakery & limousine services so you don’t have to worry about hiring or organizing your vendors.
  2. Experienced event coordinators: Pelazzio’s experienced event coordinators will work closely with you to ensure your vision for your wedding day becomes a reality.
  3. Elegant venue: Pelazzio’s venue is sophisticated, elegant, and versatile. We have 4 ballrooms that can accommodate anywhere from 75 to 550 guests.
  4. Customizable packages: Pelazzio’s customizable packages allow you to tailor your wedding to your specific needs and budget.
  5. Excellent catering: Pelazzio’s catering team provides a wide variety of delicious and high-quality food options, including hors d’oeuvres, entrées, and desserts. We also have a premium bar that serves top-shelf liquor, beer & wine.
  6. Convenient location: Pelazzio is located in the Energy Corridor, making it close to many hotels, restaurants, and other popular areas of Houston.
  7. Great value: Pelazzio provides exceptional value for the quality of service and amenities we offer, making us a smart choice for couples looking to get the most out of their wedding budget.
  8. Additional services: Pelazzio also offers additional services such as visual effects, photo booth rental, and more to make your wedding day even more special.

wedding checklists for Ballroom tuscany a room
In conclusion, planning a wedding can be overwhelming, but with a wedding planning checklist and the right mindset, you can create a magical day that you will remember forever. Consider choosing a venue like Pelazzio that takes care of the details, so you can focus on enjoying the most important day of your life. Booking your wedding with Pelazzio means you can enjoy a beautiful, stress-free wedding day with exceptional service and quality at an affordable price.

Contact Us Now


Call us at (281) 531-0008 to speak with one of our award winning Certified Wedding Specialists, or come by for a FREE no-obligation consultation to take a tour of our Ballrooms and speak with our Specialists in person about our fully customizable Wedding Packages in Houston TX – Let’s start planning the celebration of your dreams today!

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Also Read: Top wedding activities and games to keep guests entertained

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